Admininstrative Intern

Description:

The Administrative Intern is responsible for supporting the administrative operations of Maison Pyramide by handling day-to-day office tasks, assisting in the coordination of meetings and events, and maintaining organized and efficient office procedures. This role is key in ensuring smooth administrative processes and contributing to the overall efficiency of the office.

JOB DUTIES & RESPONSIBILITIES

• Assist with daily office tasks including managing incoming and outgoing correspondence.
• Help maintain and organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Assist in the management of office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments as required.
• Greet and assist visitors, ensuring a welcoming and professional environment.
• Help with basic data entry and database management tasks.
• Play a vital role in ensuring timely delivery of reports, demonstrating a commitment to meeting deadlines.
• Maintain structured sheets and documents to facilitate easy extraction of reports and needed information.
• Demonstrate a high level of organizational skills to streamline various tasks and responsibilities
• Arrange travel, transport, and accommodation for executives, employees, and clients.
• Provide reminders for important appointments and deadlines.
• Organize and maintain structured sheets and documents for easy information retrieval.
• Write and edit emails, draft memos, and prepare communications as needed.
• Schedule and organize meetings, sending reminders to participants.
• Assist in HR responsibilities, including agreements, employee files, timesheets, and interview scheduling.
• Manage administrative tasks related to office needs.
• Take the lead on any other duties requested by partners and managers

KNOWLEDGE & EXPERIENCE

Recent graduate of a degree program in Business Administration, Management, or a related field.

Fluent in English & Arabic

SKILLS & ABILITIES

Strong written and verbal communication skills.

Excellent organizational skills and excellent attention to detail.

Excellent time management skills

Excellent knowledge of Microsoft office

Ability to maintain confidentiality and handle sensitive information appropriately.

Positive attitude and willingness to learn.