Administrative Assistant

Description:

Kensington West Real Estate is on the lookout for a skilled Administrative Assistant to join our team.

The Role:

• Perform administrative support to ensure daily operations
• Handling and routing phone calls efficiently.
• Managing appointment schedules and organizing them effectively.
• Arranging and coordinating meetings, while also keeping detailed minutes.
• Composing and disseminating various types of written communication, such as emails and forms.
• Assisting with the preparation of regular reports.
• Establishing and maintaining an organized filing system.
• Updating and upholding office policies and procedures.
• Researching and procuring office supplies and finding advantageous deals from suppliers.
• Managing contact lists and ensuring they are up to date.
• Making travel arrangements as needed.
• Handling expense reports and reconciling them accurately.
• Providing general support to office visitors.
• Serving as the primary point of contact for internal requests.
• Collaborating with executive and senior administrative assistants to address requests and inquiries from senior managers and the wider team.

Preferred Qualifications for the Successful Applicant:

• Candidates with prior experience in a similar role will be given preference.

• Fluent in both spoken and written English. Fluent in speaking Tagalog.

• Well versed in using Microsoft Office Suite.

• Demonstrates a proactive and independent work approach, along with effective time management skills, priority setting, and multitasking abilities.

• Exhibits excellent interpersonal skills, adaptability, and the ability to handle multiple tasks efficiently.