Description:
Business Coordinator required
Gender: Female
Location: Dubai – UAE
Experience: 3 years minimum
We are looking for dynamic and self-motivated, Coordinator who will be playing vital role in cross functional organization. She will be excellent in communication and planning works, hands on expert experience on MS Excel and other office communication tools.
Job Responsibilities:
- Implements administrative projects, systems, procedures, and policies.
- Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
- Develops administrative staff by providing information, training, and coaching.
- Inventories and orders office supplies.
- Serves as liaison with technical support staff for office equipment.
- Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
- Schedules meetings, answers phones, and maintains digital and physical records.
- Prepares agendas and takes notes at meetings and archives proceedings.
- Assists in preparation of reports and presentations and aids in budgeting process.
- Resolves administrative problems by analyzing information and identifying and communicating solutions.
- Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues.
- Directs administrative productivity in accordance with management directives.
- Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
- Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.
- Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.
- Accomplishes department and organization mission by completing related tasks and projects as needed.
Administrative Coordinator Skills and Qualifications:
- Process Management and Improvement
- Time Management
- Attention to detail and organization Skills
- Leadership, Coaching, and Mentoring
- Client Relationships
- Innovation Mindset
- Experience with Administrative Software, such as Microsoft Office, including Excel
- Word processing
- Presentation Skills
- Administrative Writing and Editing Skills
Education, Experience, & Licensing Requirements:
- BA or associate’s degree in business management or related field
- Past management or supervisory experience a plus
- Past coordinator or administrative experience must