Description:
This is a full-time on-site role for a Conference Producer at Aldrich in Dubai, United Arab Emirates. The Conference Producer will be responsible for tasks such as conference production, market research, communication, speaker acquisition, and event management to ensure the success of high-profile energy events.
- Analyze the industry and past conferences to determine market opportunities
- Work with the Director events and to set the event’s strategy for the year
- Research in detail the conference programmer by contacting a complete cross section of the target market through phone, desk research and meetings to determine customer requirements
- Create and run an advisory board/Directors when appropriate
- Identify strengths and weaknesses of competitors’ events through websites, brochures and speaking to key executives that attend their events
- Write compelling Technical/Commercially driven agenda
- Identify and contact potential speakers and find the hook to encourage them to join the speaker faculty
- Negotiate Speaker fees and expenses and stay within guidelines set down on the event target sheet
- Design a compelling content-based marketing campaign to promote the conference
- Write industry-focused promotional copy for websites and marketing pieces
- Work with the digital media team to design and implement promotional campaigns via LinkedIn, Twitter and Facebook.
- Work with the marketing department to ensure that they are targeting the right market and sourcing appropriate media partners, working with the chairman and speakers and sponsors of the conference to raise the profile of the event
- Working with Sponsorship and Exhibition to find leads and identify additional revenue generating opportunities
- Source special guest speakers from within /outside the industry
- Work with operations to ensure budgets are accurate and the event runs smoothly on the day
- Run the conference on the day of the event
- Conduct research at the event to identify new ideas for existing and new events
- Produce the post conference report
Qualifications
- Creative thinking and innovation, with a focus on shaping products around customer needs.
- Strong research skills across multiple information sources, including cold-calling.
- Commercial acumen with the ability to understand market dynamics and leverage networks to monetize programs effectively.
- Effective time management skills with the ability to multitask and maintain strong attention to detail.
- Excellent interpersonal and relationship management skills, with the ability to build networks and connections with senior industry figures.
- Strong project management skills, with experience handling complex initiatives and events.
- Enthusiastic and collaborative, with a proactive mindset.
- In-depth knowledge of market dynamics, trends, key players, and terminology across various industry sectors (e.g., Aviation, Oil & Gas, Infrastructure, Digitalization).
- Minimum of 2 years of relevant experience in event production, with proven experience in growing or launching events.
- Proficient in conference production and event management.
- Skilled in market research and communication, with an ability to analyze market needs and communicate effectively with stakeholders.
- Demonstrable experience in speaker acquisition.
- Excellent organizational skills, with the ability to manage multiple projects simultaneously.
- Strong interpersonal and negotiation skills to engage with diverse stakeholders effectively.
- Ability to work well under pressure and meet tight deadlines.
- Knowledge of the oil and gas industry is a plus.
- Bachelor’s degree in Event Management, Communications, or a related field