Description:
Hiring Document Controller
Job description
- 2- 5 years experience in similar position with Engineering Consultants in Dubai, UAE
- Receive, log, and distribute incoming documents, including drawings, reports, contracts, and correspondence.
- Maintain an organized and secure filing system for both physical and electronic documents.
- Ensure that all documents are properly labeled, indexed, and stored for easy retrieval.
Version Control:
- Keep track of document versions and revisions, ensuring that the latest versions are readily available.
- Collaborate with project teams to update and maintain project-related documents.
Quality Assurance:
- Perform regular quality checks on documents to ensure accuracy, completeness, and compliance with company standards.
- Assist in maintaining document templates and standards to ensure consistency across the organization.
Distribution and Retrieval:
- Facilitate the distribution of documents to relevant personnel, both internally and externally.
- Assist in document retrieval requests and provide support in locating specific documents as needed.
Document Workflow Coordination:
- Collaborate with various departments to establish and maintain efficient document workflow processes.
- Ensure that documents are reviewed, approved, and processed in a timely manner.
Training and Support:
- Provide training and support to employees on document control procedures and best practices.
- Act as a point of contact for document-related inquiries and assistance.
Compliance and Security:
- Ensure that document management practices adhere to relevant regulatory requirements and security protocols.
- Maintain confidentiality and data integrity in all document handling activities.
Qualifications:
- Diploma degree in a relevant field or equivalent experience.
- Proven experience as a Document Controller or in a similar role.
- Strong knowledge of document management software and tools.
- Excellent organizational skills and attention to detail.
- Proficient in Microsoft Office Suite and document management software.
- Strong communication and interpersonal skills.
- Ability to work collaboratively in a team-oriented environment.
- Knowledge of industry-specific standards and regulations is a plus.