Description:
The Company has entered into a long-term operation and maintenance agreement for the DEWA Phase III 800MW solar power project located at MBR Solar Park in Dubai, United Arab Emirates.
Job Purpose:
- Prepare folders access matrix in alignment with the company’s management needs.
- Manage the quality of documents on the company’s servers and platforms.
- Create documents in company-approved templates.
- Manage requests for document codifications and storage.
- Edit and correct documents to ensure they are error-free and well-structured.
- Suggest improvements to the content, such as rephrasing sentences for clarity and conciseness.
- Provide feedback on the overall structure and organization of the document.
- Archiving documents in physical and digital records and ensuring appropriate storage.
- Review and maintain the accuracy of the records, editing to meet the quality standards.
- To liaise with and distribute plant-related documents with all stakeholders of the organization.
- Maintain confidentiality of documents and information handling.
- Manage emails, letters, meeting invitations and other forms of correspondence on behalf of management.
- Prepare and maintain the company’s Minutes of Meetings, PowerPoint Presentations.. etc.
- Adhere to O&M organization policies, regulations and comply with administration and documentation-related policies.
- Coordinate with the ICT Dept for SharePoint management and document management on the server.
- Required to work with Finance Dept as required.
- Any additional tasks as per instructions from management.
Qualifications & Experience
- Excellent computer skills –MS Office 365 (Word, Excel, PowerPoint, SharePoint)
- Professional oral and written communication skills
- Confidence in handling extreme pressure and stress
- Confidence in managing different responsibilities and demanding expectations.
- Excellent collaborative skills
- Pleasure in dealing with people from all nationalities and cultures Fluent in spoken and written English
- 3 to 5 years of work experience as an Administrative Assistant or an equivalent work experience