Needed Skills
- Strong Communication skills
- Open to travel
- Interpersonal skills
- Calendar management
- Time management skills
- Organised
- MS Office
Description:
Job Brief:
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Managing director. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Managing Director.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner.
- Manage executives’ calendars and set up meetings.
- Make travel and accommodation arrangements.
- Rack daily expenses and prepare weekly, monthly or quarterly reports.
- Oversee the performance of other clerical staff.
- Take care of the office supply inventory.
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the office filing system.
Requirements and skills
- Minimum 1 year work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge & familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Open to travel for work as we have offices in multiple locations.
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- Only candidates located in Dubai will be preferred for this role
- Only Female Candidates preferred.