Description:
Hiring Executive Office Assistant to CEO
Location: Dubai, UAE
Company: Hopo Homes
Key Responsibilities
- Calendar Management: Organize and maintain the CEO’s schedule, including appointments, meetings, and events.
- Meeting Coordination: Arrange meetings, prepare agendas, record minutes, and follow up on action items.
- Travel Arrangements: Manage travel bookings, itineraries, and expense reports.
- Correspondence: Handle emails, phone calls, and other communications on behalf of the CEO.
- Office Operations: Ensure efficient functioning of daily office activities, including supplies and equipment management.
HR and Staff Coordination
- HR Support: Assist with recruitment, onboarding, and maintaining employee records.
- Staff Oversight: Conduct regular staff checks, report issues, and ensure performance standards are met.
- SOP Development: Create and implement standard operating procedures across operations.
- Furniture Management: Prepare and update handy furniture lists tailored to apartment sizes and requirements.
- Database Management: Maintain accurate and updated records of property owners, brokers, and tenants.
- Tenant Relations: Send tenant summary reports to property owners, address minor queries, and ensure tenant concerns are resolved promptly for positive feedback.
- DTCM Compliance: Support the team in complying with Dubai Tourism and Commerce Marketing (DTCM) classification requirements.
- KYC Verification: Conduct live checks of tenant documents for compliance purposes.
- Furniture Insights: Detect opportunities for sourcing quality furniture at competitive prices financial Oversight
- Petty Cash Management: Oversee petty cash usage, maintain records, and prepare reports for the CEO.
- Receipt Book Checks: Verify the accuracy of petty cash receipt books.
Qualifications and Skills
- Bachelor’s degree in Business Administration or Accounts or HR, or a related field.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite and familiarity with database management tools.
- Knowledge of DTCM regulations, usage of AI tools and property management is a plus.
- Attention to detail and ability to work independently under minimal supervision.
- Salary – Aed 4000 – Aed 6000 per month depending on the skills and work experience
- Optional accommodation facility is also available.
- A dynamic work environment with significant growth opportunities.