Description:
Glad to announce the following job vacancy:
Executive Secretary
With previous experience in such fields
Responsibilities:
- Preparing the agenda for the Executive Director and assist in planning appointments, board meetings and conferences.
- Receiving and forwarding phone calls upon request.
- Dealing with outgoing and incoming correspondence and arranging them according to priorities.
- Preparing and processing travel arrangements for executives.
- Handling confidential documents and ensuring they remain secure.
- Preparing invoices and financial statements and providing assistance with bookkeeping.
- Monitor office supplies and negotiate with suppliers to ensure the most cost-effective orders.
- Maintaining electronic and paper records and ensure information is organized so that it is easily accessible.
- Conducting research and prepare presentations and reports upon request.