Executive Secretary

Description:

We are in search of a dedicated and skilled Executive Secretary for the Audit and Accounting department. This role entails coordinating with the SUN team, audit directors, and clients regarding various audit-related administrative tasks and follow-ups.

Position Overview:

Your responsibilities will encompass supporting communication in audit and accounting processes, including proposal generation, and document follow-up, as well as ensuring the timely printing and delivery of records. This role demands meticulous attention to detail and effective collaboration with both clients and the team. All tasks will be conducted under the supervision of the audit directors and manager. The ideal candidate should possess 2 to 4 years of relevant experience, and those with similar roles will be given preference.

Key Responsibilities:

• Preparing Proposals and Engagements.
• Follow-up emails for documents as per the accounting and audit list.
• Raising draft invoices once proposals/engagements are approved and request approval of the draft invoices.
• Coordinating in completing clients' KYC.
• Meeting invites or attending clients to complete signature formalities at our office
• Arranging for the collection of documents or Cheques or delivery of the final report to the client
• Printing, scanning, and binding of audit reports and other records.
• Taking dictation or recording emails whenever required.
• Attending calls and discussions with Concerned auditors and accountants
• Preparing the Liquidation notice/advertisement in the newspaper/ Collecting the scanned copy and hardcopy and arranging them for review and approval.
• Preparing minutes of meetings every week and updating the WIP. (Work in progress)
• Filing of Documents
• Prepare Audit Undertaking and acceptance.
• All other duties as assigned.

Qualifications:

• MBA in Finance or part-qualified ACCA or bachelor’s degree in accounting /finance.
• 2-4 years of experience as Executive secretary.
• Excellent communication skills both verbal and written and the ability to work collaboratively in a team environment.
• Detail-oriented mindset with a high level of accuracy and analytical skills.
• Meeting deadlines and working under pressure and longer hours.