Finance And Administration Director

Description:

The Project Finance and Administration Director will oversee the financial planning, management and reporting activities for a CDC-funded digital health workforce development project that will be implemented in multiple countries, and potentially across several regions. The project aims to enhance health informatics capacity by focusing on workforce development activities. The project will operate over an anticipated five-year period.

The Project Finance and Administration (F&A) Director will work closely with the Project Director, Executive Management Team, Global Program Staff, and project country offices to ensure timely and accurate financial, contractual and administrative management, representation, analyses and reporting to the project management team, partners and agencies external to Jhpiego. The Finance and Administration Director will be responsible for the oversight of budgeting, monitoring and performance of all funding streams for the project. The Finance and Administration Director will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as CDC rules and regulations. The Finance and Administration Director will provide capacity building, coaching and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual and administrative compliance of the award.

 This position is contingent upon award from CDC. 

Responsibilities

 Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and CDC rules and regulations, and terms and conditions of the award 
 Ensure effective program start-up including developing necessary financial tools, templates and manuals for use by program, country teams and partners 
 Oversee day-to-day coordination of financial activities ensuring cost efficiency 
 Lead development of annual budgets and provide guidance for country finance staff to ensure all project activities and local costs are accurately budgeted. 
 Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data. 
 Oversee and manage all sub-grants budgets and ensure subaward management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed 
 Ensure that Jhpiego human resources and administrative procedures are in place for project 
 Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments 
 Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies 
 Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project and country teams and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff 
 Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits 
 Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans 
 Provide financial reports, including pipeline analysis, quarterly project reports, and other ad hoc reports as requested by the donor 
 Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same 
 Monitor burn rates, subaward financial expenses and budget to actual reports and make clear recommendations for implementation 
 Mentor, support, and oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results 
 Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions 
 Under the direction of the CFO’s office, support all financial, compliance or funder audits requiring review of CDC program funds and expenditures 

Required Qualifications

 Master’s degree in Business Administration, Finance, Accounting or relevant field required. 
 At least 10 years of senior-level experience in administrative and financial management in donor funded managing grants or contracts of a similar scope of work and budget (>$25million) and proven results successfully staying within budget and compliant with all donor and organizational requirements. 
 Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects 
 Experience providing financial planning and management, human resources and procurement for projects in Low- and Medium-Income Countries 
 Previous direct supervisory experience of professional and support staff 
 Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management 
 Demonstrated experience organizing resources and establishing priorities 
 Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels 
 Subcontract or subagreement financial management experience 
 Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions 
 Experience developing and/or implementing finance and accounting policies, procedures and systems 
 Strong interpersonal and team-building skills with significant experience building strong host country national teams; 
 Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with CDC, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector 
 Excellent verbal, written, interpersonal, and presentation skills in English 
 Experience hiring and supervising personnel 
 Excellent skills in facilitation, team building, and coordination 
 Ability to coach, mentor and develop financial and administrative capacity of project staff 
 In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office 
 Ability to travel nationally and internationally up to 30% of the time