Description:
Position: HR Administrator (Location: Dubai, UAE) (Salary 2500 AED)
Work type: On Site
Job Summary:
We are seeking a versatile and organized Administrative Assistant who can provide comprehensive support to both the administrative and accounting functions of our office. The successful candidate will ensure efficient office operations while assisting the Accounts Department with various financial tasks.
Key Responsibilities:
Administrative Duties:
- Manage office supplies and inventory, ensuring supplies are stocked and ordered as necessary.
- Coordinate maintenance and repair of office equipment.
- Maintain a clean and organized office environment.
- Greet and assist visitors in a professional and friendly manner.
- Answer and direct phone calls, taking messages as needed.
- Manage incoming and outgoing mail and deliveries.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Maintain and organize both digital and physical files and records.
- Ensure confidentiality and security of sensitive information.
- Act as a point of contact for internal and external communications.
- Draft and send routine correspondence and emails.
- Coordinate and communicate with vendors, clients, and employees.
Accounting Support:
- Assist with accounts payable and receivable processes, including processing invoices and payments.
- Reconcile bank statements and accounting records.
- Maintain and update financial records, including general ledger accounts.
- Assist in the preparation of financial reports and statements.
Qualifications:
- High school diploma or equivalent; additional qualifications in Office Administration or Accounting are a plus.
- Proven experience as an administrative assistant or in a similar role.
- Basic understanding of accounting principles and practices.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and accounting software (e.g., QuickBooks, SAP).
Skills:
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to maintain confidentiality and professionalism.
- Strong analytical and problem-solving skills.