Description:
HR and Office Coordinator
Location: Abu Dhabi
Salary range 2.5k -3.5k/ month based on experience
Other benefits: medical insurance.
Key Responsibilities:
- Assist in the recruitment and onboarding process, including managing new visa applications, labor cards, and renewal procedures.
- Coordinate with the company PRO for all matters related to employee visas, renewals, labor contracts, and government procedures.
- Maintain employee records (both manual and electronic) ensuring accuracy and confidentiality.
- Draft HR-related letters, memos, and other correspondence as required.
- Keep up-to-date with basic UAE labor laws and ensure compliance with relevant regulations.
- Manage office supplies, including inventory, purchasing, and distribution of stationery and other office essentials.
- Handle general office correspondence, emails, and phone calls.
- Provide secretarial support, including scheduling meetings, organizing appointments, and preparing documents for the management team.
- Maintain organized filing systems for both HR and office-related documents.
- Coordinate with external service providers such as maintenance and office equipment suppliers.
- Assist with employee inquiries related to HR policies, immigration, and visa processes.
- Support the management team with administrative tasks as assigned.
- Facilitate smooth internal communications and act as the point of contact between employees and management for HR-related queries.
- Perform any other tasks assigned by the HR Manager or Office Manager to ensure the efficient running of the office and HR functions.
Education and Experience
- Bachelor’s/Master’s degree in any Business Administration preferred
- 1-3 years of experience in a similar HR/administrative role in the UAE.
- Knowledge of UAE labor laws, immigration processes, and visa procedures is preferred.
Skills
- Strong administrative and organizational skills, with the ability to manage multiple tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
- Attention to detail and ability to maintain confidentiality with employee records.
- Ability to draft letters and emails with a professional and courteous tone.
Personal Attributes:
- Proactive, self-motivated, and able to work independently with minimal supervision.
- Professional and approachable demeanour with strong interpersonal skills.
- Ability to handle confidential matters with discretion.