Description:
Key responsibilities – Supporting the maintenance of Engage, ESIS, Setting up of examinations and data requirement from Aldar.
Essential responsibilities:
- Daily cover – implementing cover as required based on staff absences, with effective communication to staff.
- Duty cover – managing the daily duty cover Rota and updating according to staff absences.
- Maintain accurate records of teaching rooms on Engage information management System.
- Supporting the Options process and new student admissions by updating class lists on Engage Information Management System.
- General upkeep and maintenance of Engage Information Management System as directed by the Data Administrator.
- Maintain the options lists of new students to ensure that these names are correctly disseminated among Head of Departments and timetables are accurate.
Engage Client:
- Manage and maintain Engage Client (such as managing class lists, reports, teacher allocation, pupil allocation, cover, student, and staff timetables).
- Training for staff on Engage and Engage Client where appropriate.
Century
- Monitoring of usage data and reporting.
- Liaison with Century contacts to maintain open lines of communication regarding set changes and student’s password updates.
- Updating Heads of Department and class teachers with updated material and communication where required.
ESIS:
- Support with ESIS data entries to ensure deadlines are met according to ADEK timetable of entry each Term.
Exams
- Supporting with the administrative set up of exams (including invigilation of exams, posting, and packing of external examinations papers, setting up CATs, GL, TIMMS, PISA, MOE and internal assessments).
- Supporting with Data Entry for exams when required.
- Supporting with creation of the exam’s invigilation Timetables.
- Supporting with the invigilation of exams was required.
- Supporting stationery orders linked to examinations requirements.
- Supporting the Exams Officer with invigilation training and monitoring of invigilators where required.
Academic Reports
- Monitor the progress of teaching staff to facilitate adherence to set reporting deadlines.
- Communicate effectively with staff regarding outstanding data in relation to set deadlines.
- All duties include any further administrative tasks as required by the business or directed by the Data Administrator, Exams Officer or Assistant Principal for Curriculum & Achievement.
Qualifications
Minimum Qualifications
- A’ Level/NVQ/High School Certificate (will need to be attested)
Minimum Experience
- At least 1 year of experience in an administrative role in the region.
- Previous experience in the Education sector is preferable.
Job Specific Knowledge & Skills
- Fluent English communication skills, written and oral.
- Advanced Excel abilities (E.g. organizing and formatting raw date, table creation, index, match, vlookup )
- Strong interpersonal skills.
- Excellent office management skills.
- Proficient in operating PC, Facsimile, Photocopier, and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
- A positive and solution-focused attitude to working life.
- Prioritization of tasks to meet deadlines & multitasking.