Litigation Secretary

 

Description:

What sets M&CO Legal apart from other legal firms is our ability to innovate and find creative solutions to complex legal issues. Our team of diverse lawyers and staff from different legal backgrounds and jurisdictions share a common goal: to bring their unparalleled experience to the table with a modern and innovative approach to problem-solving. We use unique technologies and methods that make us stand out from the competition, and our expertise in certain industries or types of legal issues gives us an edge.

 

What you will be doing:

 

• Provide administrative support to attorneys and legal professionals within the Litigation team.

• Manage the Litigation Partner and Associate Partner’s calendar.

• Manage and organize legal documents, including filing, scanning, and indexing.

• Prepare legal correspondence, memos, and other documents.

• Assist in drafting legal documents, such as pleadings, contracts, and agreements.

• Coordinate meetings, appointments, and court hearings for attorneys.

• Maintain attorney calendars and scheduling.

• Conduct legal research and gather information for cases as needed.

• Assist in billing and invoicing processes.

• Handle incoming and outgoing communication with clients, courts, and other parties.

• Maintain confidentiality of sensitive legal information.

• Perform general office tasks, such as answering phones, handling mail.

• Consolidation of monthly timesheets for the Litigation team.

• Act as a Point of Contact for the Litigation Department.

• Send daily court hearing updates to the clients.

• Performing internal conflict checks.

• Maintain and organize trackers to be sent out to the finance team on a monthly basis.

• Navigate the Court System to monitor case developments and updates.

• Coordinate with the PRO’s and Paralegals about the court hearings.

• Oversee the authentication of documents before the Ministry of Foreign Affairs, embassies and Ministry of Justice.

• Coordinate with the translation companies to ensure smooth submission of court requirements.

 

What you will need to succeed:

 

• Bachelor's degree in Legal Studies, Business Administration, or related field.

• Proven experience as a legal secretary or similar role.

• Strong knowledge of legal terminology and procedures.

• Proficiency in Microsoft Office Suite and legal software.

• Excellent organizational and time management skills.

• Attention to detail and accuracy in document preparation.

• Ability to prioritize tasks and work efficiently under pressure.

• Excellent communication and interpersonal skills.

• Discretion and respect for confidentiality.

• Flexibility to adapt to changing priorities and deadlines.