Office Administrator

 

Description:

We are looking for a responsible Administrator to organize our company’s day-to-day operations.

Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Qualifications

Strong knowledge of Interior fit-out activities and minimum 2 years managing fit-out projects

Good Knowledge of the Fit-Out Suppliers & Sub Contractors in the local market & overseas.

Proficiency in English Academically should have completed any graduation.

Preferably BA English Knowledge in basic accounting and business logic with one-year working experience with audit and tax experience is preferable.

Proven experience as a Secretary, Office Administrator, and any related role with at least 3 years of UAE experience.

Knowledge of office management systems and procedures ·

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and adobe is preferable

Ability

Perform tasks independently

prioritize work detail-oriented, with great follow-up skills ·

Attention to detail and problem-solving skills ·

Excellent written and verbal communication skills ·

Strong organizational skills with the ability to multi-task ·

Outstanding organizational and time management skills

A clear understanding of confidentiality & loyalty

Pleasant and positive approach

Responsibilities:

Office Administration

Back-office operation

communicate via phone and email ensuring that all Administrative Assistant duties are completed and delivered in a timely manner.

managing and sourcing interior fit-out suppliers

Arranging and scheduling appointments, meetings, and events.

Data process as per requests Lead coordination's

Client relations basic documentation of activities

Administer company license, tenancy contract, and various documents with UAE government authorities such as the Economic Department, Municipality, Chamber of Commerce, etc.

Develop and maintain a filing system

File and retrieve corporate documents, records, and reports.

Manage employee’s attendance, payroll, and group insurance

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and/or presentation software.

Arrange and schedule appointments, meetings, and travel bookings.