Description:
Platinum Medical Group is looking for Office Administrator Secretary to join to our team.
Job Responsibilities:
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Manage office supplies inventory and place orders as necessary
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Provide other administrative support as necessary, including
- Scheduling group meetings, maintaining calendars, doing research, and creating reports.
- Organize and manage comprehensive diaries, travel and accommodation
- Screening emails, responding and/or auctioning as required
- Prepare expense claims and timesheets on a weekly basis
- Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
- Prepare and revise documents including presentations, emails, reports, agendas and papers
- Coordinate client events, internal and external, as required within MENA
- Leadership and people development
- Counsel, coach or mentor others in the secretarial community
- Identify opportunities to improve work efficiency and effectiveness
Requirements
- Bachelor’s degree
- 3-5 years of work experience in the similar role
- Exceptional written and verbal communication skills
- Intermediate in the use of Microsoft Office suites
- Excellent attention to detail and ability to multi-task
- Strong communication skills including telephone manner and interpersonal skills
- A strong team member with an ability to work across multiple teams
- Experience in a professional services environment is highly regarded.
- Able to speak Arabic will be an added advantage