Description:
Personal Assistant required
Duties and responsibilities
- Schedule Management
- Maintain MD’s calendar and agenda, scheduling appointments, meetings and trip planning.
- Remind for urgent activities, events, upcoming commitments, and deadlines.
Communication and Information Management
- Draft and prepare email, letters, memos, and reports to internal and external on behalf of MD. Coordinate and liaise with other staff members on behalf of the MD.
- Attend the meetings on behalf of the president and prepare meeting minutes and approvals required.
- Organize and maintain files, records and documents in both electronic and physical formats. Prepare presentations, reports, meeting minutes and other documents as needed.
Administrative Support
- Provide general administrative support and assets management.
- Arrange travel and personal assets (such as house cars, insurance).
- Create personal and company related filling system and reminders.
- Supervise general admin staff, monitor employee performance and report to manager. Confidentiality and Discretion
- Prioritize tasks and manage time effectively to meet deadlines and achieve objectives.
- Anticipate and proactively address potential scheduling conflicts or issues.
Adaptability and Flexibility
- Adapt to changing priorities and work effectively in a fast-paced environment.
- Handle unexpected situations and emergencies calmly and efficiently.
- Professionalism and Etiquette Represent the MD professionally in all interactions, both internal and external.
- ·Demonstrate excellent interpersonal skills and maintain a courteous and friendly demeanor.
Qualifications
- Bachelor’s degree prefer.
- Previous experience as a Personal Assistant or in a similar administrative role.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Strong written and verbal communication
- With English and Arabic is a must. UAE Driving License required.
- Excellent organizational and multitasking skill.
- Ability to work independently with minimal supervision.