Description:
We are currently seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Executive Director. The successful candidate will play a crucial role in ensuring the smooth operation of the executive office by managing various administrative tasks and facilitating effective communication both internally and externally.
Key Responsibilities:
- Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other documents as needed, ensuring accuracy and attention to detail.
- Assist in handling the Executive Director's social media profiles and online presence, including drafting posts and engaging with followers as directed.
- Act as a point of contact for internal and external stakeholders, responding to inquiries and facilitating communication as necessary.
- Undertake other administrative tasks as required, such as managing correspondence, organizing files, and coordinating office supplies.
Qualifications and Skills:
- Proven experience in an administrative or personal assistant support role, preferably in a fast-paced environment.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Flexibility to adapt to changing priorities and deadlines.
- Bachelor's degree or equivalent qualification preferred.
- Experience in dealing with group companies HOD’s.