Description:
Hiring Personal Secretary to the Chairman
Position: Personal Secretary to Chairman
Location: Dubai
Salary: AED 3000 -4000
Employment Type: Full-time (2-year contract)
Visa: 2-year employment visa provided
Allowances:
Travel Allowance
Medical Allowance
Key Responsibilities:
1. Communication Management:
- Manage all incoming calls, messages, and communication on behalf of the Chairman.
- Respond to and draft emails, letters, and other forms of correspondence as needed.
2. Calendar and Meeting Management:
- Schedule, organize, and coordinate meetings, conferences, and appointments for the Chairman.
- Ensure that all engagements are properly documented and communicated.
3. Administrative Support:
- Handle confidential and sensitive information with discretion.
- Maintain and organize files, records, and reports.
- Prepare documents and presentations as required by the Chairman.
4. Travel Arrangements:
- Organize and manage the Chairman’s domestic and international travel itineraries, including flights, accommodation, and transportation.
5. Liaison Role:
- Act as the point of contact between the Chairman and various internal departments, clients, and external stakeholders.
- Represent the Chairman in meetings and handle inquiries on his behalf when required.
6. Document Management:
- Review incoming documents, brief the Chairman, and respond or delegate tasks as appropriate.
7. Task Coordination:
- Coordinate tasks and ensure follow-up on action points arising from meetings.
Requirements:
Educational Background: Bachelor’s degree preferred.
Skills:
- Excellent communication skills in both English and Hindi (spoken and written).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Nationality: India/Nepal nationality preferred.
Personal Attributes:
- Smart, professional appearance.
- Highly organized and detail oriented.
- Ability to multitask and manage time efficiently.
- Strong interpersonal and problem-solving skills.