Description:
Hiring Procurement Coordinator- Arabic Speaking for a government entity based in Dubai.
Key Requirements:
- Communicate with suppliers to answer their questions about tenders in coordination with the concerned departments.
- Preparing contracts and sending them to suppliers whose offers were selected by the Contracts and Purchasing Committee.
- Receiving all documents and guarantees from suppliers upon signing contracts in accordance with the applicable policies and working to preserve them.
- Involved in preparing the inventories, maintaining the stock records, using computerized systems for entering the records and is accountable for checking the supply invoices with the purchase orders.
- Responsible for preparing the reports on adjustments done to inventories that may be damaged, spoilt, etc.
- Coordinates the purchasing, inventory and warehousing functions.
- Follow-up suppliers’ commitment to contractual terms in coordination with the concerned authorities.
- Preparing and following up the supplier evaluation in cooperation with the concerned authorities.
- Preparing tender documents in cooperation with the concerned authorities, taking into account the clarity of the documents and their inclusion of all necessary technical and financial aspects and their consistency with the policies of the institution.
- Preparing purchase orders and sending them to suppliers whose offers were selected by the Contracts and Purchasing Committee.
- Adhere to procedures, policies, specifications and standards related to quality, health, safety and the environment.
- Preparing and following up with the supplier evaluations in cooperation with the concerned departments.
- Floating Enquiries to the potential vendors.
- Coordinate with suppliers & logistics team (wherever required) in order to know the status of material and make sure those deliveries will be on time.
- Handling and delivering different categories e.g. IT or Assets etc.
- Carrying out any other tasks within the scope of competence as directed by the direct manager.
- Bachelor’s degree
- Experience: 2 to 4 years
- Contract Period – 6 Months subject to extension
- Preferred Language: Arabic Speaking Mandatory