Procurement Manager

Description:

Job role

• To manage, direct and participate in the centralized procurement of a wide range of materials, supplies and services.
• To develop the applicable strategy, standards and specifications for the Procurement Department.
• To ensure and monitor the procurement of material and project related items in order to support the projects at the right time, cost, quality, as per client requirements and ISO standard and procedures.
• Provides support to management during the Post Contract and Procurement process starting from evaluating / assessing Subcontract Packages and assessing risk factors to arrive at bid decisions.
• Managing & Supervising: Procurement Department’s process, Procurement Team Leader and Procurement team.
• Ensure Compliance with Procurement company’s policies and procedures

Job Responsibilities

• Develop, discuss, and obtain approvals for Procurement Policies and Procedures from the General Manager and Internal Audit department.
• Analyze and assess vendor offers for technical and commercial suitability, providing recommendations to the General Manager.
• Identify and schedule long lead Services and materials for timely procurement, creating a comprehensive Procurement process list.
• Conduct negotiations with vendors to secure optimal offers.
• Coordinate prequalification documents for Suppliers/Subcontractors, ensuring alignment with Project requirements.
• Assist the Tender & Estimation team in obtaining quotes, issuing RFQs, and managing offers from Subcontractors/vendors/suppliers.
• Regularly review and update Enquiry status and management reports.
• Oversee ERP system implementation for the Procurement department.
• Evaluate tender documents for technical compliance and risk factors, collaborate with the General Manager on bid decisions.
• Present procurement aspects during management review meetings.
• Collaborate with the design/Technical Project Team for cost-efficient procurement methods.
• Monitor and set deadlines for the Procurement Team to align with the Project Construction Programme.
• Evaluate shortlisted bidders' capabilities and perform site visits.
• Obtain financial due diligence reports from the Finance Department for shortlisted bidders.
• Review and ensure scope alignment of Subcontractors' works.
• Develop a comprehensive Cost Comparison sheet to ensure fair bidding competition.
• Recommend Subcontractors/Suppliers for approval or blacklisting in accordance with evaluation procedures.
• Review Variations and entitlements based on the Main Contract and Project Team's preparation.
• Advise and guide Procurement Team Leader, ensuring quality of their work.
• Enforce adherence to the procurement schedule.
• Approve prepared Cost Comparison sheets and corresponding budgets from Cost Control Department.
• Attend Post-Tender meetings, negotiate final prices/terms with Suppliers/Sub-Contractors.
• Finalize and approve Letter of Intents and Subcontract Agreements for quality compliance.
• Supervise Procurement Internal Process and updates for Sub-Contractors/Suppliers.
• Implement and update Procurement procedures.
• Maintain the Approved list of Sub-Contractors/Suppliers.
• Coordinate with various disciplines for procurement-related matters.
• Assign Procurement Department staff to specific project requirements.
• Obtain Top Management approvals for price comparison sheets.
• Participate in management meetings and follow-up on assigned actions.
• Ensure subcontract details align with project specifications.
• Efficiently manage records with the Electronic Document Management System (EDMS).
• Conduct staff appraisals for performance evaluation.

Accountabilities

• Ensuring compliance with Employer’s requirements and Project Contract Documents including specifications, drawings, etc… in respect of all procured services and materials for the Project.
• Ensuring achieving the minimum cost for the execution of the subcontract works or supply of the materials in compliance with project’s budget and requirements.
• Ensuring high confidentiality during the procurement process of any materials and services under the Contracts.

Qualifications

• Engineering Graduate (B.S. Civil Engineering)
• 15+ years of Procurement experience, including at least 10 years as Procurement Manager for Construction or Contracting firm of similar size and capacity.
• Demonstrated Team Leadership skills.
• Fluent in English communication.
• Proficient in computer usage, including Microsoft Office Suite.
• Excellent interpersonal and communication skills.
• Familiarity with international codes such as ASME standards and British standards.
• Strong team player with adaptability.
• Thrives under pressure, consistently meeting deadlines.
• Expertise in LG & LC cycles, INCO terms, and shipment procedures.