Description:
Job Summary:
The project coordinator plays a crucial role in ensuring the smooth operation of the office by coordinating administrative tasks, managing schedules, and providing support to various departments. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
1. Office Management:
- Oversee day-to-day office operations, including vendor coordination.
2. Administrative Support:
- Provide administrative support to executives, managers, and other staff members.
- Prepare, edit, and distribute communications such as memos, emails, and reports.
- Assist with meeting preparation, including scheduling, agenda creation, and minute-taking.
- Handle incoming calls, emails, and other correspondence, directing them to the appropriate departments.
- Raise PR’s and ensure to follow up until the PO
- ensure the contract process are executed and align with company’s policy, including job proposals preparation
- raise bills and expense reports
Scheduling and Coordination:
- Manage and coordinate calendars for executives and managers, scheduling meetings, appointments, and travel arrangements
- work with the team on scheduled events
Documentation and Record Keeping:
- Maintain accurate and organized records, both physical and electronic.
- Handle confidential information with discretion and ensure compliance with organizational policies.
- Assist with the preparation and submission of reports and documentation to senior management.
Project Coordination:
- Assist in the planning and execution of special projects as directed by management.
- Coordinate between different departments to ensure projects are completed on time and within scope.
- Monitor project timelines and deliverables, reporting any issues or delays.
Customer Service:
- Serve as the first point of contact for visitors and clients, providing excellent customer service.
- Address inquiries and resolve issues promptly and efficiently.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Office Management, or related field preferred.
- Experience: 2-4 years of experience in an administrative or coordination role.
Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work collaboratively with different teams.
- Applicant who meet Job description please apply in email below and mention job title in email subject