Description:
This is a full-time on-site role for a Project Management Executive at IQ Fulfillment in Dubai, United Arab Emirates. The Project Management Executive will be responsible for overseeing and managing the end-to-end project execution related to warehousing, fulfillment, and logistics operations, as well as handling ISO, HACCP, and other certifications. This role also includes applying for and ensuring compliance with government certifications and legal requirements related to logistics and warehousing. Coordinating with cross-functional teams, conducting market research, preparing and delivering presentations, and ensuring project milestones are met.
Key Responsibilities:
Project Planning & Execution:
Lead the planning, coordination, and execution of logistics and fulfillment projects from start to finish.
Develop project timelines, identify milestones, and define resource requirements.
Create and maintain detailed project documentation, including plans, schedules, and status reports.
Logistics & Warehouse Operations:
- Manage and optimize warehousing processes including inventory management, order fulfillment, shipping, and receiving.
- Oversee the effective use of warehouse management systems (WMS) to ensure smooth operations.
- Collaborate with the operations team to ensure that inventory levels are maintained, and that stock is managed efficiently.
Cross-functional Collaboration:
- Work closely with internal teams including operations, procurement, customer service, and IT to ensure project requirements are met.
Risk Management, Problem Solving & Reporting:
- Identify potential risks to project timelines or logistics operations and take proactive measures to mitigate delays or disruptions.
- Resolve operational challenges in real time to avoid any impact on fulfillment and delivery.
- Prepare post-project analysis and provide recommendations for process improvements.
Compliance & Certification Management:
- Oversee and manage ISO, HACCP, and other relevant certifications for warehouse operations and logistics. Ensure all necessary certifications are maintained, updated, and in compliance with legal requirements.
- Ensure that all activities are compliant with regulatory and legal standards relevant to warehouse and logistics operations. Liaise with certification bodies and regulatory agencies to ensure timely audits, inspections, and approvals.
- Ensure adherence to health, safety, and regulatory standards within the warehouse and logistics environments.
Continuous Improvement:
- Assist in identifying process inefficiencies and propose solutions for improving warehouse and logistics operations.
- Contribute to the development of best practices for logistics and fulfillment activities.
Qualifications and Skills:
- Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field.
- 4-5 years of experience in project management within warehousing, logistics, or supply chain.
- Strong knowledge of warehousing operations, fulfillment processes, inventory management, and logistics compliance.
- Experience managing ISO, HACCP, and other certifications related to warehousing and logistics.
- Familiarity with warehouse management systems (WMS) and project management tools (e.g., Microsoft Project, Asana, Trello).
- PMP is a plus
- Knowledge of government certification requirements related to logistics, warehousing, and fulfillment.
- Strong problem-solving, organizational, and analytical skills.
- Excellent communication skills with the ability to collaborate with multiple teams and stakeholders.
- Ability to work under pressure and handle multiple projects simultaneously.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software tools.