Description:
The Real Estate Admin & Listings Specialist will manage property listings, assist brokers
with administrative tasks, and ensure that all contracts are verified and approved by the
Directors before execution. The role requires a detail-oriented individual with excellent
organizational and communication skills, capable of maintaining compliance with company
policies and UAE regulations.
Key Responsibilities ;-
1. Contract Management ;-
- Draft, review, and submit contracts to the Directors for confirmation and approval. Contracts A, B, F (MOU) sale contracts for secondary market sales and off plan resales.
- Also, someone who is proficient, well versed with all DLD laws, rules and regulations. Ensure all contracts comply with UAE laws and company policies.
2. Administrative Support to Brokers :-
- Assist brokers in collecting and verifying property details and documents.
- Prepare tenancy contracts, sales agreements, and addenda as required.
- Schedule and coordinate property viewings and appointments for brokers.
3. Property Listings Management :-
- Create and update property listings on various real estate platforms with accurate details, images, and pricing.
- Monitor and maintain the quality and accuracy of property advertisements.
- Archive and remove inactive or outdated listings.
4. Contract Management :-
- Draft, review, and submit contracts to the Directors for confirmation and approval.
- Ensure all contracts comply with UAE laws and company policies.
- Maintain a record of approved contracts and update relevant stakeholders on their status.
5. Compliance and Documentation :-
- Verify the completeness and accuracy of client and property documents before processing transactions.
- Ensure compliance with RERA rules, regulations, and other legal requirements.
6. Coordination with Directors:-
- Work closely with the Directors for final approval of contracts and major transactions.
- Provide timely updates and reports to the Directors regarding ongoing deals, client feedback, and property status.
7. Reporting and Analysis ;-
- Generate weekly and monthly reports on property listings, client inquiries, and transaction progress.
- Provide insights and recommendations to improve efficiency in administrative processes.
Requirements ;-
1. Educational Background:
Bachelor’s degree in Business Administration, Real Estate, or a related field (preferred).
2. Experience:
At least 2 years of experience in real estate administration or a related field in the UAE.
3. Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in English (knowledge of Russian or Arabic is an advantage).
- Proficiency in Microsoft Office Suite and real estate CRM platforms.
- Knowledge of RERA regulations and legal requirements in UAE real estate.
4. Other Requirements:
- RERA certification (preferred but not mandatory).
- Valid UAE driving license (advantageous).