Senior Administrative Assistant

 

Description:

Coco Jalila is seeking a highly motivated senior administrative assistant who can START IMMEDIATELY to join our fast-growing company in Sheikh Zayed Road Dubai, UAE. This position will perform, order fulfilment, bookkeeping tasks, general office functions and sales support assistance. This position is an integral part of our main office.

 

Responsibilities

· Reliable and methodical with exceptional ability to manage both staff and office issues by exercising tact and good sense.

· In Charge of receiving purchase orders from clients and relaying information to production and suppliers in a timely manner.

· Keeping track of inventory and re-order levels for products

· Coordinating with suppliers for a variety of products

· Resourceful researcher who can identify new suppliers for non-core products

· Self-starter who is looking for skills and experience growth to develop as a seasoned business professional

· Book deposits and cash receipts and applying to receivables

· Manage sales process from quoting to invoicing and collections

· Manage payment process from vouchering to check printing

· Maintain CRM records and sales opportunities

· Highly skilled in greeting clients, determining nature of business and directing to concerned parties.

· Able to give accurate and detailed information to clients.

· In-depth knowledge of typing correspondences, reports and other documents

· Organized and able to schedule appointments and meetings

· Well-versed in taking and compiling minutes of meetings

· Ability to make and maintain records and files

· Quick at compiling and typing statistical reports and charts

· Adept at arranging travel schedules and reservations

 

 

Qualifications

· (Required) immediately available

· (Preferred) Bachelor’s Degree from an accredited university

·

· (Required) 4+ years’ work experience in administrative, bookkeeping, or any other acceptable collection of tasks with excellent organizational competencies and attention to detail

· (Required) Computer Skills - Highly proficient in the MS Office Suite (Word, Excel and PowerPoint).

· (Preferred) Experience with Tally ERP Accounting Software Module and/or any known CRM product

· (Required) Strong communication skills: Able to work and converse efficiently with all levels of colleagues, clients and other external contacts, in English (both verbal and written)

· (Required) Proven ability to Multi-task and work under time and resource pressures;

· (Required) Highly flexible and adaptive to pressing demands and strict deadlines

· (Required) Reasonable knowledge on invoice preparation and basic knowledge of accounting and receivables follow up.

· (Required) Good numerical and mathematics acumen for orders, invoicing and data analysis.