Description:
A Document Controller is responsible for managing and maintaining company documents to ensure they are accurate, organized, and easily accessible . Here are the key duties and responsibilities of a Document Controller:
- Managing Documents : Ensuring all organizational documentation, including financial statements and tax returns, is safely stored and securely disposed of.
- Organizing Documents : Scanning and uploading paper documents, organizing them on a secure server, and categorizing documents according to their type.
- Access Control : Providing seamless access to documents across departments and controlling the flow of documents in and out of the department.
- Reporting : Writing reports about the company's health to ensure that all departments are following the same procedures with regards to documents.
- Quality Assurance : Checking and editing incoming documents, preparing them for distribution, and ensuring they meet quality standards.
- Training : Providing training and support to other team members on document control systems and best practices for document management.
- Compliance : Ensuring that all company documents are up to date, organized, and compliant with company policies and procedures.
- System Development : Creating and managing a document control system to track and store documents appropriately.
- Archiving : Implementing and maintaining a system for archiving old documents and overseeing document requests and retrieval.